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March 4, 2014

WB Govt to launch computerized file-tracking system

WB Govt to launch computerized file-tracking system

The West Bengal Finance Department will on Wednesday launch a computerized file-tracking system to fast-track clearance.

Conceived by West Bengal Finance Minister Dr Amit Mitra, the new system `the computerized central clearing system (CCCS)` will entail all files cleared by the finance department to be sent to a cell Nabanna. Information on the files will be available on the intranet of the secretariat. A text message alerting that the files have been dispatched Finance Department cell will be automatically sent to the secretaries of the departments concerned.

The state govt has 64 departments, all of which have to send their files to finance for the sanction of funds. Under the existing system, files often get lost and it`s sometimes very difficult to track their status. The CCCS mechanism was aimed at increasing efficiency and reducing time taken in inter-department transfer of files.

The technical support for the new file-tracking system is being provided by the state`s information technology department in association with the National Informatics Centre. The CCCS is something Finance Minister Dr Amit Mitra conceived and the idea was immediately approved by the Chief Minister. The intranet and short messaging service will help cut down on time taken to complete tasks.

West Bengal – model in e-governance

The CCCS is the latest addition to a slew of measures taken by Dr Mitra to streamline and fast-track processes in the government and cut down on paperwork. When implemented properly, the system would help expedite work substantially.

Dr Mitra has already implemented reforms such as an electronic receipt system that allows citizens to pay taxes and make deposits to the state without having to grapple with queues, holidays, paperwork and middlemen. The government has also introduced e-registration under VAT and central sales tax, and payment of salaries and VAT refunds.

How the new system will work:

Image courtesy: The Telegraph